Auto repair shop software should support general accounting. Accounts receivable and accounts payable should be supported as well. Accounting functions are a critical part of managing a business. Following are areas that auto repair shop management software should support:
- Accounts Receivable – Most automotive repair work is paid for at the point of vehicle delivery. However, in a lot of cases it can be paid for after the fact. Examples of this are fleet accounts and payments by warranty companies. Auto repair shop software supports this by supporting payments on account with various terms (e.g., Net 30), payments to accounts receivable and A/R statements.
- Accounts Payable – A big part of the automotive repair process involves purchasing of parts. Auto repair shop software must be able to support parts purchase transactions with traceability to the vehicle an item was used on. Likewise, if repair work is processed by another shop the repair shop software must include processing for sublet work orders and invoices. In either case when there is a purchase transaction associated with repair work the link between the part or service must be established and payment must be supported.
- General Accounting – Auto repair shop software should support general accounting. Any business should be managed using a profit and loss statement and a balance sheet. Repair shop software can include an accounting module or can include the ability to interface with an accounting system such as QuickBooks.